As President, be sure to: 1. Complete the online, New/Returning Officer Registration form (www.FloridaPTA.org— Running Your PTA tab). This must be done even if you are serving a second term. 2. Obtain the files from last year’s President and study them thoroughly. If your PTA does not already have procedure books, set them up. Be sure each book includes a copy of your Bylaws. Stress the importance of the procedure books and keep up with your own! 3. Read and become familiar with the FPTA Kit of Materials, PTA Purposes, the National PTA President’s Quick Reference Guide, Robert’s Rules of Order, Newly Revised, and your local unit Bylaws. Discuss these at an early Executive Committee meeting so that everyone is working with the same information. 4. Select Committee Chairs early, according to the Bylaws: a. Have as many as possible attend Leadership/Convention in July, and County Council Workshops in September. The classes provided at these two events will be extremely valuable for all of your Board members! b. Ask Committee Chairs to prepare plans-of-work to be submitted for discussion and approval at an early executive meeting in the fall. c. Distribute materials from the kit of materials to Officers and Committee Chairs. d. Distribute materials sent to you during the year to the appropriate Committee Chair. 5. Meet with the Principal to discuss school/PTA plans for the year, and to keep them apprised of PTA activities throughout the year. Be sure to have another elected Officer attend the meetings with you. 6. Meet with your Officers and other members of your Board at least once a month. When special events are coming up, separate meetings may also be necessary. 7. Hold a joint Executive Committee meeting with both the retiring and the incoming Officers and Committee Chairs. This is usually held as the last Board meeting for the year. 8. Send a list of Officers and Committee Chairs to your County Council President early in the fall. 9. Familiarize yourself with information about membership dues reporting requirements, IRS EIN numbers, insurance and tax exemptions from the Florida PTA Kit of Materials. 10. Be sure your PTA is represented at all county, region and state meetings, workshops and conventions. If you are unable to attend, you may ask someone to represent you. 11. Display PTA Purposes Chart at all meetings. 12. Make your members feel that they are a real part of the PTA. Keep them informed. Share the PTA jobs. 13. Review your local unit Bylaws every year. They are a tool for you to use for your PTA. If you do not have a copy of your Bylaws, email: info@FloridaPTA.org, requesting a copy. Include your name, PTA name and county. Bylaws are required to be reviewed, updated, and voted on by your membership at a minimum of every three years, and then sent to the State PTA Office for approval. It is best to do this early in the year before the first general meeting, because some Programs, such as "Reflections", are not allowed to proceed until proper Bylaws are in place.