The strength of PTA lies in its membership—the parents, teachers, school administrators, business leaders, and community members who devote themselves to making a positive difference in the lives of children. Members are the lifeblood of PTA and provide the passion, leadership, and hard work needed to fulfill PTA’s Mission. Membership is open to everyone who is interested in the health, safety, education, and general welfare of children and youth. A person may join any PTA, even if they do not have a child at the school.
To meet the goals of PTA, local units must reach out to the diversity within the school and local community to enroll as many members as possible. Just Ask! Ask anyone and everyone for their membership. Don’t wait for the other person to take the initiative.
MEMBERSHIP CHAIR RESPONSIBILITIES
Study results of previous year’s membership program and set goals for new school year with your committee.
Make sure that funds are included in the PTA budget for membership promotion (Special events, Membership Breakfast or Luncheon, Classroom recognition incentives, advertising, flyers, etc).
Have a membership table set up at school registration, all PTA functions, Open House, etc. Remember ONE card to ONE member. No Mr. and Mrs. cards. PTA does not recognize family membership.
Attend “Back to School” faculty/staff meeting to recruit members. Invite your School Board Members and Superintendent to join your PTA!
Emphasize the difference between membership and volunteering. People are always afraid that if they become a member, something will be expected of them. Welcome anyone who wants to volunteer or come to meetings, but don’t require members to volunteer or attend meetings. Promise not to call unless the member wants this. Create several selections for the bottom of the membership form such as
Yes, I wish to be a member, however, I am unable to commit to volunteering at this time. My membership simply shows support for what PTA is doing positively for the teachers, the students, and the school. (Done. See Online Membership Form)
Some verbiage similar to this will work. Basically, letting the member know you understand how involved he/she would like to be. 7. Keep an accurate list of members (including their contact information and email). Make a membership report at each Board meeting and at General Meetings. 8. Turn in all money from dues to treasurer as soon as they are received. Remind the Treasurer to remit State and National dues to the State Office every month. STATE and NATIONAL PTA dues must be sent to the state office MONTHLY! 9. Submit membership articles and membership reports to the PTA & School Newsletter. Ours is "The Pelican Post". The deadline for article submission is the 25th of the month previous to when you want the article printed. (EXAMPLE: You need an article printed in the September issue, so it must be submitted to the Communications Chair by August 25th.). Be sure to include the Who, What, Where, When, Why and How! MONTHLY membership REPORTS (How many members do we have, as of when?) in the newsletter are mandatoryfor State PTA. 10. March 31st is the last day to accept members for the current membership year. It is not the day to remit all dues; they must be received from you MONTHLY, as collected, with the final payment on or before March 31.
SUGGESTED MEMBERSHIP PROJECTS TO HELP WITH RECRUITING
Promote your PTA. Don’t be afraid to “sell” your PTA and ask everyone in the community to join. Have your Communications Chair create a flier that tells potential members three things your PTA accomplished last year, three things your PTA hopes to accomplish this year, and three ways PTA helps your community and its children. Then put the flier out at all school events, ask local businesses to post the flier in their stores or have the local supermarket stuff the flier into shoppers’ bags.
Use special events, i.e. Membership Breakfast or Luncheon, Classroom recognition incentives, advertising, flyers, to facilitate sign-ups.
Ask administration for permission to place a TV/DVD player in the school lobby and run PTA public service announcements (PSAs) in a loop (continuously) during student drop-off and pick-up, Back-to-School events and morning announcements. Ask the Communications Chair to help create / facilitate etc. the PBAs.
Have a theme to your membership drive and remember, membership drives can last all year long. Use your committee to help decide on the theme to help create support for the drive(s).
Incentivize your membership with donations from local businesses (you will have to market to local businesses the importance of PTA and what your PTA does for children and families in your school).
Have a contest among your committee members (or Board) to see who can sign up the most members. Use PTA merchandise as prize(s).
ALL STATE AND NATIONAL DUES MUST BE SENT IN MONTHLY!
NOTE: You may Apply for Florida State PTA Membership Early Bird AWARDS by the following dates:
Golden Early Bird October 1
Silver Early Bird November 1
Bronze Early Bird December 1
Apply for the Acorn, Community, 100% Membership, 100% Faculty, Grandparent, and Our Founders Cared awards by March 31. See the Florida State PTA website for instructions how to apply for these awards.
To order additional cards, fill out the form located in the Forms Section (Section 10) of the President’s Kit of Materials on the website and email to: Florida PTA State Office 1747 Orlando Central Parkway Orlando FL 32809
(Taken from Committee Chair Duties, Florida State PTA)